EndNote 20 for Mac

You can edit your citations in a range of ways using the EndNote tab functions. This page instructs you on common edits you may need to make to your in-text citations. 

Warning: It is tempting to use MS Word's conventional ways to edit your citations, e.g. use the delete button or manually enter a page number. EndNote embeds code within your Word document and any stray code can corrupt your document. For example, if you just highlight and delete a citation using Word there is the risk that stray EndNote code is left behind. This may corrupt your document.  It is essential that when you make changes to a reference that you use the Edit & Manage Citations function in EndNote.

For times you want to include wording before the author/s, for example, "see also", do the following:

1. Place your cursor anywhere within the highlighted section of your reference in your document.

2. Select Edit & Manage Citation(s) on the EndNote ribbon. Alternatively, right-click and choose Edit Citation(s) then More...

3. Ensure the citation you want to add the wording before is highlighted. In the Prefix field type your desired phrase including spacing eg. see also + make a space.

4. Select OK to save and update your citation.

If you delete a citation the conventional way in MS Word, i.e. you highlight your reference and hit the delete button or backspace button, it might not remove it properly from the document. The reference might come back when you click "Update Citations and Bibliography."

Remove the citation and reference properly by following these steps:

1. Click the specific in-text citation you want to remove. It should turn gray. 

2. Click Edit & Manage Citation(s) on the EndNote Tab. Alternatively, right-click and choose Edit Citation(s) > More. 

3. Select the drop-down arrow next to Edit Reference and select Remove Citation.

4. Click OK.

As you see your bibliography generate, you may notice that you missed on editing a reference entry or few in your EndNote Library. You can connect to the reference entry in your EndNote Library via the "Edit & Manage Citations" function.

1. Click on the in-text citation so that it turns grey.

2. Select Edit & Manage Citation(s). The dialog box will open. The in-text citation you selected should be highlighted.

3. Select the drop-down in the "Edit reference" button and choose "Edit Library Reference". Your EndNote Library should launch and have that reference entry open in the editing function.

4. Make your desired edits in your EndNote Library's editing function. Save and close the reference. 

5. Back in Word, select "Update Citations & Bibliography". You should see your edits reflected in the reference entry.

Step 3:

When you have multiple references for one citation generally EndNote will arrange these in alphabetical order. However some styles may require ancient texts to be listed first, or references you want to place emphasis on listed first, rather than alphabetically. You can change the order of how the citations appear together within the parentheses of footnotes. 

Important Note: You might find that this method does not work for your citation style. If it doesn't, troubleshoot by modifying the style to permit it to do this (see the second tab).

To change the order of citations appearing together within brackets or in footnotes:

1. Place the cursor within the brackets (in-text) or in the footnote.

2. Right-click and choose Edit Citation(s) > More or click Edit & Manage Citation(s) on the EndNote tab.

3. Use the up and down arrows next to the reference to change their order within the parentheses.

4. Select OK to save the changes.

By highlighting your in-text citations it will be more difficult to accidentally delete or edit them. To do this open Word and then follow the steps: 

1. Select File > Options > Advanced.

2. Scroll down to the Show document content section.

3. Change the Field shading box to Always and then choose OK to save.

Fields that are connected to EndNote will now appear in grey shading.